The Aprilcommittee meeting will be held at the Thorngate Halls – Members Bar, meeting at 7:15 for a 7:30 start.

Agenda

• Apology’s
• Previous minutes – actions, matters arising                                           TW
• a) Correspondence                                                                                          TW / LT
• Clubs and Schools Competitions Review and Consultation
• Treasurers Report                                                                            TC
• Coaching – Level 1 / 2 courses                                                           TW
• Presentation Night                                                                          TW
• AGM                                                                                                   TW
• ULO Report / HHA Report                                                             JW
• Team Reports                                                                                               Team Captains
• Players playing for other teams                                                     AH
• St Vincent Astro proposal                                                               GT
• AOB
• a) Juniors playing for adults                                                               TW
• b) Celebration in Gosport – Saturday 25^th June (Skills Day)        TW
• c) Club 1^st TW
• d) Child Protection Issues                                                                  SV
• e) Returning to schools

Present

• Tracy Webb
• Luke Tickner
• Terry Coughlin
• James Webb
• Sandra Vidler
• Neil Vidler
• Sander Meysen
• Scott Rodwell
• Ian Young
• Joni Duffus
• Graham Jacobs
• Alan Higgins
• Crawford

1. Apologies

• Ben
• Tess

2. Previous minutes – actions, matters arising

Kit – Andy Johnson has offered to do the kit.  Tracy is looking with Andy to suppliers.

3.   Correspondence

• Islanders invite – see Luke for details
• Training opportunities from Gosport council
• Coach education course £15
• England Hockey AGM
• Olympic Tickets

4.   Treasurer’s Report

• Bank – £6530
• Building Society – 1892.25
• Shares – about £608
• Captains to keep passing money to Terry.
• Sponsorship needed

5. Team reports

Men’s 1^st XI

15/1/11           Gosport                      4-  2    Winchester 3

22/1/11           Aldershot                   3 – 1   Gosport

29/1/11           Gosport                      3 – 2   Havant

5/2/11             Fareham 3                 2 – 0   Gosport

12/2/11           Gosport                      4 – 1   Andover

19/2/11           P & S                          3 – 2   Gosport

26/2/11           Gosport                      5 – 3   Isle of Wight

Men’s 2^nd XI

22/1/11           Gosport                      1 – 5   P & S

29/11/11         Poole                          18 – 0 Gosport

5/2/11             Gosport                      3 – 1   Weymouth

12/2/11           Hamble                      4 – 1   Gosport

19/2/11           Gosport                      1 – 0   Bournemouth 4

26/2/11           Gillingham                12 – 1 Gosport

2^nd’s have had problems with travel due to games being so far away, which has caused problems getting players to the games.

Men’s 1898′s

15/1/11           Gosport                      2 – 3   Fordingbridge

22/1/11           Basingstoke              3 – 2   Gosport

29/1/11           Gosport                      0 – 1   Havant

5/2/11             Woking                      10 – 0 Gosport

12/2/11           Gosport                      2 – 7   Woking

19/2/11           Wimbourne               4 – 1   Gosport

26/2/11           Gosport                      0 – 8   Havant

Ladies

15/1/11           Trojans                       1 – 2   Gosport

22/1/11           Gosport                      4 – 0   P & S

29/1/11           Gosport                      4 – 1   Hamble

5/2/11             City of Pompey         0 – 7   Gosport

12/2/11           Gosport                      6 – 2   Waterside

26/2/11           Winchester                1 – 4   Gosport

Ladies are one game away from promotion

Minis – 2 tournaments in next few weeks

U14 – Not won but good crowd of 14/15 players.

If any team uses an U16 player, this needs notifying to Tracy and Sandra.  A team needs a child protection officer at the pitch on the day of the game.

6.   ULO Report

Club needs a Level 1 umpire who can go forward to Hants umpires

7.   St Vincent

The pitch has been repaired, but needs wearing in. Any more problems please inform Tracy.

8. Red Card

Ben is now back playing after the red card which gave him a ban for a few weeks

9. Coaching

• There is a level 1 course at Fareham in May, Crawford has applied
• Level 2 at Aldershot which Gumpy has asked to do.
• 1^st Aid. Most certificates in the club are running out.  The club is hoping to do an ‘in house’ course to cover lots of members in one go.

10. Presentation night

This will be Saturday 21^st May.  Tracy will write around to get raffle gifts.  It will be 6-9 but no disco. Everyone can bring food.

Trophies need to be returned by Easter/

11. AGM

• Tuesday 10^th May @ St Vincent. 7pm for 7:30
• Fundraising – Mars bars – Tracy has applied
• Barclays are doing funding
• Also received £250 from Hampshire county council
• Club 1^st – Folder is back.
• Team reports to go to James on a Sat eve / Sunday am, so he can send them into ‘The News.’

12. AOB

Next Meeting: 5^th April

Present

• Tracy Webb
• Luke Tickner
• Terry Coughlin
• James Webb
• Sandra Vidler
• Neil Vidler
• Sander Meysen

Apologies

• Ian Young
• Joni Duffus
• Nigel

Previous minutes – actions, matters arising

Kit – Mark cannot do the club kit.  The club needs someone who can order the kit.  This only really needs to be done twice a year as there is usually a minimum order that is required.  This could be ready for the start of the season and at Christmas.

Correspondence

• Level 2 coaching at Berkshire
• Sports awards – Anyone can nominate anyone
• Hampshire club mini competition – £30 a team by 25^th Feb
• New young coach scholarship scheme – sponsorship up to £150
• The domain name is up for renewal. £7.75 for next 2 years

Treasurer’s Report

• St Vincent bill due for December – £238
• Bank – £6480
• Building Society – 1890
• Shares – unsure at present.

Captains need to pass the sheets of who has paid each week.  Money to come in from the 1^st and the ladies team. Captains / Managers need to also check who is/is not a member of the club.  These need to be added on the weekly sheet and given to Terry.

Team reports

Men’s 1^st XI

6/11/10           Gosport                      3 – 1   Portsmouth & Southsea 1

13/11/10         Isle of Wight              2 – 4   Gosport

20/11/10         Gosport                      8 – 1   Chichester 3

27/11/10         Gosport                      2 – 1   Fareham 4

11/12/10         Gosport                      3 – 2   Southampton Uni 2

8/1/11             Tadley                        3 – 2   Gosport

Men’s 2^nd XI

6/11/10           Bournemouth           12 – 1 Gosport

13/11/10         Gosport                      0 – 11 Gillingham

20/11/10         Southampton uni     12 – 0 Gosport

8/1/11             Gosport                      3 – 3   Fareham 5

Mens 1898′s

6/10/10           Gosport                      1 – 4   Wimborne Wayfarers

13/11/10         Havant 5                    1 – 1   Gosport

20/11/10         Gosport                      5 – 1   Fleet

27/11/10         Winchester                5 – 1   Gosport

11/12/10         Poole                          0 – 1   Gosport

Ladies

6/11/10           Waterside                  3 – 2   Gosport

13/11/10         Gosport                      1 – 1   Yateley

20/11/10         Alton                           1 – 5   Gosport

27/11/10         Gosport                      4 – 0   Aldershot and Farnham

U14s played cup game against Peterfield. Lost 4-3  Minis game cancelled due to weather.

Club 1st

Meeting was in December and the file was submitted and questions answered by Margaret Vider, Tracy and Gaynor

ULO Report

James has stepped in and the club would like to thank him for helping otherwise the club could have been fined.  The new kit rule has not come into effect as yet, but all club members need to wear the correct kit/colours for their matches.

The Men’s 1^st team need to be careful in regards to umpires.  There is a £300 fine hovering over us and we could lose out on umpires.  If problems keep persisting with disagreements with umpires, players will be moved to other teams within the club.

Neil and Georgia need to be assessed.  Date needs to be organised for Neil to umpire a 98s game.

Richard Wood wants clubs to put forward another Level 1 umpire to be appointed for matches.

Umpires now have to wear the correct uniform (New rule).

The pitch condition is deteriorating.  An e mail was sent to James in regards to the pitch.  The club are in contact with St Vincent in getting the pitch repaired again.

The club will need a female umpire within the next 2 years.

St Vincent

As mentioned the club is in contact with Colin Farmery in regards to fixing the pitch, otherwise we could have issues in completing future fixtures.

Fundraising

Tracy managed to get £580 from the ‘you decide’ event at Gosport.  The club will get the full amount once we have run the skills day for local schools.  The club might get £250 through Hampshire.  If people want new equipment for their section of the club, teams need to think of fundraising ideas either as a club or a team.

Coaching / First Aid / Foundation & Umpiring Courses

• There is a level 1 course coming up.
• There is a 1^st aid course in Feb.  The club are looking into getting one done as a club so more players can be 1^st aid trained.  If you are interested please let Tracy know.
• Once James has his CRB he can run a foundation umpire course for players in the club

Presentation night

This will be Saturday 21^st May.  There will be no disco, just the presentation.  All to bring food.  Please can players start handing back trophies ready for engraving. Back by 1^st April.

AOB

• AGM – 10^th May
• Gumpy was wanting lower half of the kit.  As mentioned earlier, teams need to try and raise money to help pay for equipment.

Next Meeting: Wednesday 2^nd March

The committee meeting will be held as usual at the Thorngate Halls.

The agenda for the meeting is as follows:

1. Apology’s
2. Previous minutes – actions, matters arising
3. Correspondence
4. Treasurers Report
5. Open Day
6. Membership / match fee sheets
7. ULO Report / HHA Report
8. Christmas
9. Young Leaders Course / Foundation Umpires Course (FUA) (Oct half term)
10. AOB
    1. Membership idea
    2. This seasons fixtures
    3. Skills Day (oct half term)
    4. Coaching
    5. Club 1^st
    6. Contact details (News Letter)
    7. Tuck shop etc

The committee meeting will be held as usual at the Thorngate Halls.

The agenda for the meeting is as follows:

1. Apology’s
2. Previous minutes – actions, matters arising
3. Correspondence
4. Treasurers Report
5. Open Day
6. Membership / match fee sheets
7. ULO Report / HHA Report
8. Christmas
9. Young Leaders Course / Foundation Umpires Course (FUA) (Oct half term)
10. AOB
    1. Membership idea
    2. This seasons fixtures
    3. Skills Day (oct half term)
    4. Coaching
    5. Club 1^st
    6. Contact details (News Letter)
    7. Tuck shop etc

Present

• Tracy Webb (Chairperson)
• Sandra Vidler (Junior Liaison Officer / Welfare Officer)
• James Webb
• Neil Vidler
• Terry Coughlin (Club Treasurer)
• Joni Duffus (Ladies)
• Ian Young (Web Administrator)
• Ben Lewis (Men’s 1^st Captain)
• Scott Rodwell (Men’s 2^nd Captain)
• Alan Higgins (1898’s)

Apologies

• Luke Tickner (Club Secretary)
• Sander Meysen (Minis Manager/coach)
• Nigel Williams (Adult Fixture Secretary)

Previous minutes – actions, matters arising

1. Still having big issues with non-payment of membership and match fees
2. Men’s 1^st & 2^nd trophies are still missing
3. Men’s 1^st / ladies and U14 boy’s first aid kits not handed to Paul Webb (First Aid Co-ordinator) for updating.

Correspondence

1. Romsey Hockey Club are organising a Junior Summer Camp (U10’s) 9-10 Aug / (11+) 11-13 Aug
2. Goal Keeper Camp in Winchester (10-18yrs) 26^th-27^th July
3. Fast track Level 2 coaching course 1^st & 15^th November at St Georges College, Weybridge £250.00.
4. Level 1 Assistance Coaching course at Aldershot 5^th /12^th / 19^th Sept

Treasurers Report

• Bank £5885.00 / Shares £643.00 / Building Society £1890.00

Presentation Night – Friday 21^st May 2010

Most of the junior side of the club turned up and trophies / certificates were presented by Dave Lewis Snr.
In total the evening only raised £70.00 for the club. A very poor turnout for the adults. Was this due to it being on a Friday?). Next year the Presentation Evening is booked for Saturday 21^st May 2011. The Masonic Hall is booked from 6pm till 9pm. It is expected that everyone will turn up at 5.30 for a 6pm start. There will be NO FOOD or DISCO as this will give the adults the chance to go out as a team after the event. We will be trying “buy your ticket” before the event for 50p or £1.00 on the night. There will still be a raffle / fundraising table.

New match proposal

Sandra /Tracy and Terry have come up with a new way of collecting match fees. It is hoped that this will stop non payment and help keep a regular income coming into the club. All teams will supply Sandra and Tracy with full team names and email addresses (thanks to 1898’s & ladies for this). This is placed on a weekly match sheet which will show how much a player is paying whether they are a fully paid member, associate member, junior /who played that day / how much was food (RECEPTS WILL BE REQUIRED IF POSSIBLE) / and a signature from the umpire (if being paid). Every home match team captains will then hand the 2 sheets and the correct amount of money to Terry / Sandra (via David Vidler) or Tracy. You will be handed completed match sheets at the beginning of the season.

For juniors the same principle will apply but depending when matches are the monies can be handed to Sandra or Tracy at training sessions. If players do not pay after 2 matches then they will be sent a letter out lining how much they owe and ask if they have a general financial problem. If the club is aware of problems we may be able to help.

Match fees – Match fees should be the same no matter what adult team you play in. For the coming season they will be: – Adults = £7.00 / juniors or student £5.50 / Non members £10.00. (THIS INCLUDES THE COST OF FOOD). Drivers must organise travel expenses themselves and not involve the club. This does not apply to the juniors as parents/guardians are expected to go.  Proposed travelling costs are:-

• Fareham                                                                                                                              £1.00
• Havant/Portsmouth/Hamble                                                                                     £1.50
• Southampton/Eastleigh               /Trojans                                                                               £2.00
• Winchester/Petersfield/Chichester/New Milton/Romsey/Bordon          £2.50
• Alton/Andover/Basingstoke/Haslemere                                                                              £3.00
• Fordingbridge/Salisbury                                                                                                              £3.50
• Fleet/Farnborough/Aldershot/Camberley                                                          £4.00
• Bournemouth/Yateley/Ewshot                                                                                 £4.50
• Poole/Wimborne/Woking                                                                                          £5.00

(Taken from Membership book 2003-4. Petrol price increase has been added)

MALE TEAM CAPTAINS TO LIAISE WITH EACH OTHER TO DECIDE WHO WILL BE PLAYING IN WHICH TEAM.

ULO Report / HHA Report / Junior Contacts Report

• Peter Beard is no longer the HA development officer for Hants, Berks and Middlesex. His place has been taken by Louise Riddle.
• Junior leagues are to have a set of rules (at last) and these will be available on the HHA website in the next 7-10 days.
• Umpires – again the HHUA are not guaranteeing umpiring appointments for first teams in Hants division 2 and below. Clubs will have to ensure they have umpires available to cover matches when required.
• There are some new rules for the Ladies league – mainly enforcement of penalty issues.
• HHA has enough funding for the Hampshire Development Officer for the coming year. But future years may be in doubt due to the current financial situation and HCC being unsure of what funding will be available. HHA is in discussions with HCC.
• Pitches – HA has not ratified any of the new Long Pile Carpet pitches (3g) for use in any Hockey competitions. We need to be aware of and make St Vincent aware of the type of pitch we can have, when the need for replacing the current pitch arrives.
• Fixtures – Hampshire leagues 1-4 now available on the South League website, The HWHL fixtures are being prepared for adding to the website and should be available this weekend and the Hants league divisions 5 –10 will hopefully be available by the first weekend in July (Kevin Snewing is currently away – apparently marking exam papers)
• Hopefully for the juniors there will no longer be triangle matches
• Minifests – clubs can now pick what month they would like – we opted for September

Coaching / Next Year’s training session

The juniors last training sessions will be Wednesday 21^st July 2010 and Saturday 24^th July 2010. Due to lack of numbers it was decided to stop the 7pm slot of Wednesday’s. ALL TRAINING WILL RESUME W/C 6^th SEPTEMBER 2010. As a club we should not lose this as the footballers will claim it. It has been proposed that the ladies move to a Wednesday and we will see it we can get the 7pm -9pm slot. This will then give the men a full pitch on a Thursday.

New  Proposed Training Times:-

• Wednesday 6pm -7pm  Minis / Under 14’s mixed
• Wednesday 7pm -9pm Ladies (Joni to ask Ladies)
• Thursday 7pm – 9pm Men
• Saturday 9am-10am Family

We are getting a good turnout on a Saturday morning (approx 20 -40plus players). Also we have about 6 parents helping out. The Junior Liaison Officer MUST get these parents to sign a volunteers agreement form and CRB checks done. It has been decided as well as the “Saturday Super Star Award” there will now be an “Adult Achiever Award”.

More adult hockey players are needed to help out with numbers.

Tracy to email Ralph Guy to see if he is willing to coach the adults from September.

Open Day

The proposed Open Day is Saturday 11^th September 2010. Using the same format as last year, the adults will need to sort out a programme.  Tracy to liaise with junior coaches about morning session. If you pay your membership on the day or have paid before the day is free. If not £3.00 for juniors’ / £6.00 for Adults’.  Tracy to send fliers to schools in Gosport / Mark Reynolds at GBC and email a copy to every player within the club. Proposed times are 9am – 11am juniors / 11.30am-3pm Adults.

AoB

1. Membership idea – To try and pull players back into the club it is proposed that if you bring a new player into the fold then that player will get a reduction in the next year’s membership fee. The new player will need to stay for a complete season for this to apply. Also the new player will receive 2 free sessions and 1 match fee wavered. They must pay after this. Tracy will keep a record of new players and who introduced them to the club so reductions can be done the following season.
2. Skills Day – This is an idea for October half term. Schools will be invited. Same format as before. More information to follow. (This needs to take place for Club’s 1^st) – numbers needed
3. Young Leaders Course – This will take place in February half term. James Webb / Tracy Webb and Neal Vidler to organise. (This needs to take place for Club’s 1^st) – Numbers needed.
4. Foundation Umpire Course – James Webb to organise on a Saturday in October – Numbers needed
5. Newsletter – Tracy will produce a newsletter AFTER each committee meeting and this will be electronically sent to every member within the club. Managers and Team Captains must make sure that email addresses are correct. This will be the main way that information (i.e. forth coming events) will be passed on.
6. Islanders- CONGRATULATIONS to “The Wedding Planners” for winning the plate.
7. Club 1^st – CRB’s will need to be redone / Child Protection is now Child Welfare/ ALL TEAMS MUST HAVE 2 FIRST AIDERS (club will need a copy of CURRENT certificate). Tracy and Sandra has updated 80% of the file just courses need to be redone. If a team has a player under 18 years of age the team Captains MUST NOW have a CRB and a Child Welfare Officer must be present at ALL matches. Current Clubs 1^st Certificate runs out July 2011. ALL updating needs to be completed by Feb / March next year.
8. St Vincent – There has been a few instances with the Caretakers at the College and the state on how the pitch has been found i.e. glass / chairs / bins on pitch. IF this is the case next season let me know and I will email them. Also spoke to Colin Farmer, he has taken over as manager. I have given him a wish list on what the club would like (Better goals / Club house with bar, food and comfy seating / brushes / dug outs / Astro sorted out / storage) Watch this space!!!!
9. GBC summer play scheme – David Vidler and James Webb will be going round schools during the summer holidays coaching / playing hockey with 6 – 17 year olds.
10. Sports Leaders / Volunteers – Tracy was approached by Sandy Barnett from GBC to help coach young sports leaders within the Gosport Area. As part of good relations the club has lent her a bag of sticks. This is a new project for the club and together with Sandy, Tracy hopes it will help the club recruit new players /Sandy has offered help to get back into schools / when courses come up she will ask us / if any of her young people come on any of our courses they can part fund it. David Vidler and I will be splitting the dates between us. The next dates are 23^rd / 24^th July.
11. It was mentioned that why it is always the same people going on the courses (first aid/child protection/equity in your coaching etc) more people are needed to volunteer to go on courses. They only happen every 3 years so it is not too much to ask.  A first aid course is to be organised for later in the year and if as a club we can get 15 people together we can have the course with just the club. Numbers will be needed. DON’T FORGET ALL TEAMS MUST HAVE 2 FIRST AIDERS.

Date of next meeting Tuesday 7^th September

The July committee meeting will be held at the Thorngate Halls – Members Bar, meeting at 7:15 for a 7:30 start.

Agenda

1. Apology’s
2. Previous minutes – actions, matters arising
3. Correspondence
4. Treasurers Report
5. Junior section Stix day.
6. Open Day
7. Fixtures
8. ULO Report
9. AOB